Design Phase Overview

From December 2017 through January 2019, community members, staff members and students came alongside the Upper Arlington Board of Education and design professionals to inform the design process for a new high school and five new or renovated elementary schools. 

These six new or renovated buildings represent the first phase of the Upper Arlington community’s facilities master plan, a long-term, financially sensible road map for the district’s aging school buildings. After a two-and-a-half-year community-driven master planning process, Upper Arlington voters approved the funding for the first phase of the master plan.

The Four-Stage Design Process

The design phase involved these four phases spanning December 2017 through February 2019.

Programming
December 2017-February 2018

The district reached out to residents, staff members and students to join Community Building Design Teams as well as a Districtwide Green Team. Residents living within 200 feet of a new or renovated school building also received an invitation from the district to join Neighbor Committees for each school that will meet during the design and construction process. Community and staff volunteers worked with the design professionals to revisit the conceptual site plans created during the master planning process and further define and confirm space needs for school programming.

Schematic Design (SD)
March - May 2018

Community and staff volunteers worked with the design professionals to inform the process of developing and refining site and building plans. Renderings for each of the six buildings, including exteriors of how the buildings might look, were created for community feedback.  To ensure the projects stay on budget on schedule, construction estimates were updated.

Design Development (DD)
June - August 2018

Community and staff volunteers informed the design professionals on the further development of the site and building plans. User groups of staff members with similar jobs (i.e. high school science teachers or maintenance/custodial employees) met and provided additional feedback. Construction materials were finalized. To ensure the projects stay on budget and on schedule, construction estimates were updated.

Contract Documents (CD)
September 2018 - February 2019

Final drawings and renderings were prepared so that each construction project can be presented to bidders. Communication with the volunteer teams as well as the entire community continued as the start of construction approaches.

Design Phase Teams

Several teams of community members, staff members and students came together during the design phase to inform the process of developing site and building plans for a new high school and five new or renovated elementary schools.

Community Building Design Teams
Any and all community members and staff members may participate in these large-group design teams at any point during the design process. These teams will meet during each stage of the process to provide feedback to the Building Steering Committees.

Districtwide Green Team
This districtwide team is made up of community members and staff members interested in studying sustainability opportunities for the new or renovated buildings.

Neighbor Committees
Residents living within 200 feet of the new or renovated school buildings received an invitation from the district to participate in Neighbor Committees that met with and provided feedback to district leadership during the design and construction process. The district contacted these residents directly.

Building Steering Committees
These teams of community stakeholders and staff members worked with the design professionals to inform the development of site and building plans and ensure that all feedback from staff members and the community is reflected in the designs. These teams also worked with the design professionals to ensure the projects stay on budget and on schedule.

User Groups
These teams of staff members working in similar roles (i.e. high school science teachers or maintenance/custodial staff) met during the Design Development (DD) phase to provide feedback on the design of space(s) related to their roles as well as the overall design of the school building.
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